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How to register a TVET institution in Kenya

Victor Mochere by Victor Mochere
in Education
Reading Time: 5min read
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How to register a TVET institution in Kenya

TVET (Technical and Vocational Education and Training) is education and training which provides knowledge and skills for employment. TVET uses formal, non-formal and informal learning. TVET is recognized to be a crucial vehicle for social equity, inclusion and sustainable development. In Kenya, Technical and Vocational Education and Training Authority (TVETA) is the body responsible for accrediting TVET institutions and approving managers of institutions and new programmes.

Contents

  • Requirements for registering a TVET institution
  • Registration fees
  • Payment process
  • Procedure for registering a TVET institution

Requirements for registering a TVET institution

Ensure you have the following requirements as you embark on registering a TVET institution.

  1. Reserved business name search
  2.  Invoice for the name search
  3. Copy of KRA PIN for the Director(s)
  4. Copy of ID for the Director(s)
  5. Dully filled and signed BN2 form

Registration fees

The Technical and Vocational Education and Training Authority charges the following fees for the services it renders.

a. Inspection of local institutions for registration, accreditation and licensing for 5 years

This fee includes accreditation of up to 10 programmes in the initial application.

No.

Inspection for Registration

Amount

1.

National Polytechnics

Ksh 30,000

2.

Teacher Trainer Colleges

Ksh 30,000

3.

Technical and Vocational Colleges

Ksh 20,000

4.

Vocational Training Centers

Ksh 5,000

b. Fees for accreditation of additional local programmes (fee per course)

No.

Level

Amount

1.

Trade Test

Ksh 3,000

2.

Artisan

Ksh 3,000

3.

Craft

Ksh 5,000

4.

Diploma

Ksh 5,000

5.

Higher/Advanced Diploma

Ksh 5,000

c. Fees for accredited institutions

Fee

Amount

Expansion of Student Enrolment

National Polytechnic

Change of Name/Ownership /Management

Ksh 5,000

Expansion of student enrolment

 

National Polytechnic

Ksh 20,000

Technical and Vocational College

Ksh 15,000

Vocational Training Centre

Ksh 5,000

Renewal after five years upon expiry of certificate

 

National Polytechnic

Ksh 15,000

Technical and Vocational College

Ksh 10,000

Vocational Training Centre

Ksh 3,000

Annual quality assurance fee per student enrolled

Ksh 500

d. Accreditation of foreign institutions

Evaluation for Accreditation Application

Amount

Evaluation of documentation

$1,500

Accreditation per program

$300

e. Registration and licensing of trainers

Trainers will be expected to undertake skills professional development or relevant industrial working experience to renew licence.

Item

Amount

Initial registration and licensing

Ksh 1,000

Renewal of license after three years

Ksh 500

f. Reassessment of an institution due to an appeal

For a case where reassessment report confirms the earlier report to be true.

Category

Percentage of registration fee

National Polytechnics

100%

Teacher Trainer Colleges

100%

Technical and Vocational Colleges

100%

Vocational Training Centers

100%

g. Recognition and equation of qualifications

Category

Service charge

Application charges for Recognition and Equation of Qualification (REQ) by holder of a skills certificate or diploma award

Ksh 5,000

Subsequent application charges for REQ on the same certificate or diploma award by the holder of the Certificate or a Diploma

Ksh 3,000

Application charges for Recognition and Equation of Qualification (REQ) by holder of the Certificate or Diploma express services (same day service)

Ksh 10,000

Application charges for REQ by prospective employers or any other body within the Republic of Kenya

Ksh 10,000

Application charges by prospective employer or any other body outside the jurisdiction of the Republic of Kenya per application

$300

Payment process

Use either of the following methods to pay for your TVET institution registration.

a. M-Pesa

  1. Go to the Mpesa menu
  2. Select payment services
  3. Choose Pay Bill option
  4. Enter 894135 as the business number
  5. Enter your full name as the account number
  6. Enter the amount
  7. Enter your PIN and press OK

b. Bank

A/C Name: Technical and Vocational Education and Training Authority
A/C No.: 1212502450
Bank: Kenya Commercial Bank
Branch: Kipande House

Procedure for registering a TVET institution

Here is the application process you should follow to have your TVET institution registered in Kenya.

  1. Undertake a business name search from the Registrar of companies via eCitizen
  2. Obtain a ‘letter of no objection’ on suitability of the name from TVETA
  3. Register the Business name with the office of the Registrar of Companies
  4. Download the TVETA application forms for accreditation of institution, manager, trainer, approval of programs, foreign institution and checklist here
  5. Submit complete application documents to TVETA offices located at Utalii House 8th floor
  6. An accreditation officer will check the documents and compute the amount to be paid
  7. You will then be required to pay the amount through M-Pesa or TVETA bank account
  8. After making payment the applicant will complete a registration form in duplicate as evidence of having submitted their application. An acknowledgement letter will then be sent to the applicant
  9. The institution will be scheduled for inspection and a team of assessors will visit and inspect the institution for compliance with set standards. The assessors will prepare an inspection report which will be presented to TVETA Board
  10. Resolution of the Board based on evaluation of the inspection report shall be;
    • Approve registration and licencing of the institution
    • Reject the application
    • Request the Institution to improve within a period of six months
  11. The applicant is notified on results of the TVETA Board resolution within 3 months from the date of submission of a fully compliant application documents
  12. TVETA will issue training licence to qualified institutions and maintain a register of the institutions and programs approved
  13. At this point, the accreditation process is complete, and an institution will be issued with a registration certificate and training licence

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Victor Mochere is an award winning blogger, social media influencer, literati savant, altruistic, and a netpreneur creating and marketing digital content.

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