There are fees charged in order for one to register a company or collateral, or file for bankruptcy in Kenya. Any person can register a business/company in Kenya upon meeting the requirements, producing the required documents and paying the stipulated fees. There are also fees paid when registering a movable asset (collateral) that is subject to a security right or a receivable that is subject to an outright transfer. Additionally, fees are also paid to the Official Receiver in insolvency as regards to licensing and supervision of insolvency practitioners, administration and supervision of bankruptcy of natural persons, and administration and liquidation of companies.
Here are the full fees schedules for companies registry, collateral registry, official receiver and other miscellaneous fees in Kenya.
Contents
- 1. Companies registry
- 2. Collateral registry
- 3. Official receiver
- 4. Fees chargeable by registrar for inspecting documents or obtaining copies of documents or information
- 5. Miscellaneous fees
- 6. Fees payable to the High Court and Attorney General
- 7. Fees chargeable by companies for services provided under the act
1. Companies registry
Service | Fees | Document Lodged | Document Issued | Time |
Name Search & Reservation | Kshs 150 | Application made online | Name reserved | 1 day |
Registration of Business name | Kshs 850 | BN 2 | Certificate of Incorporation | 1-2 days |
Limited Liability Partnership | Kshs 25000 | New Registration LLP 1 | Certificate of Incorporation | 1 day |
Private Limited Company | Kshs 10650 | CR 1, CR 2, Cr 8, Statement of Nominal Capital | Certificate of Incorporation | 3-5 days |
Public Limited Company | Kshs 10650 | CR 1, CR 2, CR8, CR 10, CR 12 and Statement of Nominal Capital | Certificate of Incorporation | 3-5 days |
Unlimited Companies | Kshs 20050 | Cr 1, CR 4, Cr 8 Statement of Nominal Capital | Certificate of Incorporation | 3-5 days |
Company Limited by guarantee | 1-25 members kshs 3000 26-100 members kshs 7500 Over 100 members kshs 15000 + additional Kshs 2000 for each additional 50 members License to dispense with the word limited Kshs 3000 | CR1, CR 3 and CR 8 | Certificate of Incorporation | 3 days upon receipt of vetting report from NIS |
Change of name of Company/Business Name/Limited Liability Partnership | Business Name Kshs 800 subject to penalties Company Kshs 4000 LLP Kshs 2000 | Company CR 15 & 19/Business BN 4/LLP 9 | Certificate of Change of Name | 1 day |
Change of Office bearers | Kshs 550 (each) | CR 6 & 9 where applicable | CR 12 | 3 days |
Change of Particulars of Directors | Kshs 550 | CR7 | CR 12 | 2 days |
Change of address/location of Company | Kshs 550 | CR 16 | No document issued (Reflected on company records) | 1 day |
Appointment of Company Secretary | Kshs 550 | CR 10 | No document issued (Reflected on company records) | 2 days |
Change of Particulars of Company Secretary | Kshs 550 | CR 11 | No document issued (Reflected on company records) | 1 day |
Change of Residential Address of Company Secretary | Kshs 550 | CR 12 | No document issued (Reflected on company records) | 1 day |
Cessation from office of Company Secretary | Kshs 550 | CR 13 | No document issued (Reflected on company records) | 1 day |
Increase/Decrease of Nominal Capital
| Increase varies with the Nominal Capital | Resolution of company, Court Order for decrease in value | No document issued (Reflected on company records) | 1 day |
Variation of Shares | Lands ( stamp duty) | Resolution of Company | No document issued (Reflected on company records) | 1 day |
Change of Particulars of Business Name | Kshs 200 (upon submission of an original BN certificate) Kshs 400 (upon submission of a copy of BN certificate) subject to penalties where applicable | BN 4 | BN5 (Certificate of change of particulars) | 3 days |
Change of Particulars of LLP | Kshs 2000 | CR LLP | Can apply for CR 12 to see changes | Varies |
Conversion of Private to Public Limited | Kshs 7000 | CR 17 accompanied by documents stipulated on the forms i.e CR 15, CR18, CR19 · Amendment memorandum-Kshs 2000 · CR 19- Kshs 2000 · CR 18- Kshs 2000 · CR 15- Kshs 2000 | Certificate of Conversion | 2 days |
Conversion of Public to Private Limited
| Kshs 7000 | CR 17 accompanied by documents stipulated on the forms i.e CR 15, CR18, CR19 · Amendment memorandum-Kshs 2000 · CR 19- Kshs 2000 · CR 18- Kshs 2000 · CR 15- Kshs 2000 | Certificate of Incorporation | 2 days |
Conversion of Private Limited Company to Unlimited Company | Kshs 7000 | CR 17 accompanied by documents stipulated on the forms i.e CR 15, CR18, CR19 · Amendment memorandum-Kshs 2000 · CR 19- Kshs 2000 · CR 18- Kshs 2000 · CR 15- Kshs 2000 | Certificate of Conversion | 2 days |
Conversion of Public Company to Unlimited Company | Kshs 7000 | CR 17 accompanied by documents stipulated on the forms i.e CR 15, CR18, CR19 · Amendment memorandum-Kshs 2000 · CR 19- Kshs 2000 · CR 18- Kshs 2000 CR 15- Kshs 2000 | Certificate of Conversion | 2 days |
Conversion from Limited Company to Limited Liability Partnership | Kshs 25000 | LLP 7 | Certificate of Conversion | 2 days |
Conversion from Business Name to LLP | Kshs 25000 | LLP5 | Certificate of Conversion | 2 days |
Cessation of Business Name | Kshs 800 subject to penalties | BN 6 | Letter of Confirmation | 1 day |
Declaration of solvency or insolvency | Kshs 2000 | LLP 10 | No document issued (Reflected on company records) | Immediately |
Dissolution of Companies | Kshs 4000 | Resolution of Company and CR 18 & 19 | Letter of Confirmation | 90 days |
Registration of Debentures/Charges | Kshs 2000-14000 | Security Instrument accompanied by CR 25, 26 or 27 | Certificate of Mortgage | 2 days |
Discharge of Charge/Debenture | Kshs 2000 | Cr 28 | Certificate of Clearance | 1 day |
2. Collateral registry
Service | Fees | Document Lodged | Document Issued | Time |
Search request | Kshs 500 | Application made online | Search Certificate | Immediately |
Initial Search | No fee payable | Application made online | Notice to Registrant of the Initial Notice | Immediately |
Amendment Notice | No fee payable | Application made online | Notice to Registrant of an Amendment Notice | Immediately |
Grantor’s request for registration of Amendment/Cancellation Notice | No fee payable | Application made online | Notice to Secured Creditor of Grantor’s request for Amendment/Cancellation | Immediately |
Cancellation Notice | No fee payable | Application made online | Notice to Registrant of Cancellation Notice | Immediately |
3. Official receiver
SERVICES OFFERED. | REQUIREMENTS | CHARGES (KSHS) | TIME LINE. | ||
Issuance of Compliance Certificate for Debtor’s Petition in Bankruptcy | · FORM NO. 9 · FORM NO. 10 · FORM NO. 11 · FORM NO. 8 | 30,000 | 1 Day | ||
Issuance of Compliance Certificate for Creditor’s Petition in Bankruptcy | · FORM NO. 3 · FORM NO. 4 · FORM NO. 5 · FORM NO. 9 · FORM NO. 6 | 50,000 | 1 Day | ||
Gazettement of Order appointing the Official Receiver
(From the petitioner or the Deputy Registrar of the Court that made the order) | · FORM NO. 13 · FORM NO. 14 | Paid from the amount deposited according to the printer’s rates. | Gazette within 30 days after issuance
| ||
· FORM NO. 32G · FORM NO. 32F | |||||
· FORM NO. 37 · FORM NO. 35 | |||||
Holding 1st Creditors Meetings. | · Debtor’s presence is mandatory | Nil
| Within 30 days after issuance of Bankruptcy order. | ||
· Creditors to File Proof of Debt Forms. | 500 | ||||
Public Examination. | · Attendance of debtor and creditors in court. | Nil | Determined by the Court. | ||
Supervising Bankrupt/No Asset Procedure/Summary Installment orders. | · The applicants are expected to fully comply with the insolvency Act · FORM NO. 20 | Nil | Every 3 Months. | ||
Application for Insolvency Practitioners | · Applicants to fill FORM NO. 1 and supply all the requisite documents. | 50,000 | 5 days
| ||
Supervising the Bankrupt. | · The Debtor/Bankrupt reports to Official Receiver after every three months.
| Fees as per remuneration order after discharge | Within every Three Months. | ||
Gazettement of Insolvency Practitioners
| · The Official Receiver will keep updating the register | As per the printer’s rate | Annual
| ||
Perusal of file | · The customer to provide an official request. | 200 per file | I day | ||
Inspection of Documents | · The customer to provide an official request | 200 per file | 1 day | ||
Request for certified copies (The customer to provide an Official request) | · Public register of Bankrupts / No Asset Procedure / Summary Instalment Order | 1,000 | 1 day | ||
· Other documents | 500 per page | ||||
Application for admission to the No asset procedure | · FORM NO. 12 · FORM NO. 28 · FORM NO. 9 | 15,000 | Subject to creditors objection | ||
Application summary Installment orders | · FORM NO. 24 · FORM NO. 9 · FORM NO. 12 | 20,000
| Subject to creditors objection | ||
Application for list of Insolvency practitioners | · Official Request by clients. | 500 | 1 day | ||
Application for Individual Voluntary Arrangement of natural persons | · FORM NO. 8 · FORM NO.10 (amended) · FORM NO. 11 · FORM NO. 23A · Debtor’s proposal | 30,000 | Subject to approval by creditors | ||
Appointment of a Liquidator by Court | Official Receiver | · FORM NO. 32G · FORM NO. 32F · FORM NO. 32 |
| Subject to co-operation of parties | |
Insolvency Practitioner | · FORM NO. 32G · FORM NO. 32F | 10,000 | |||
Application for Administration through Court | · FORM NO. 32 · FORM NO. 32D · FORM NO. 36
| 40,000 | 1 hour | ||
Appointment of an administrator | Official Receiver | · FORM NO. 35 · FORM NO. 36 · FORM NO. 37 |
| Within 1 year of appointment | |
Insolvency Practitioner | 10,000 | 1 day | |||
Application for Members Voluntary Liquidation | · FORM NO. 32A · FORM NO. 32B · FORM NO. 32 | Based on the value of subject matter. On the first Kshs. 1,000,000/= pay Kshs. 100,000/= 10% on the balance thereafter. | Within 1 year of appointment | ||
Application for Creditors Voluntary Liquidation | · FORM NO. 32A · FORM NO. 32B
| Based on the value of subject matter. On the first Kshs. 1,000,000/= pay Kshs. 150,000/= 10% on the balance thereafter. |
| ||
Application for Company Voluntary Arrangement | · FORM NO. 32 · FORM NO. 32C (amended) · FORM NO. 32D · Directors’ proposal | 40,000 | Subject to approval by creditors | ||
Filing of an appointment of a proxy | · FORM NO. 17 | 1,000 | 1 day | ||
Appointment of an Insolvency Practitioner as liquidator under Voluntary Liquidation | Members Voluntary Liquidation | · FORM NO. 32 · FORM NO. 32A · FORM NO. 32B | 10,000 | 1 day | |
Creditors’ Voluntary Liquidation | · Notice of Creditors’ meeting. · Minutes of the meeting. · Resolution for liquidation | ||||
Issuance of a Certificate of Compliance for a Liquidation Petition | Member’s petition (director & shareholders) | · FORM NO. 32C · FORM NO. 32D · FORM NO. 32 | 40,000 | 1 day | |
Creditor’s petition | · FORM NO. 32C · FORM NO. 32D · FORM NO. 32E | ||||
Objections | No Asset Procedure | · Reply to Official Receiver’s notice to creditors. | Nil | 1 day | |
Summary Instalment Order | · FORM NO. 25 | 4,000 | |||
Requesting for and Receiving the statements of affairs | · Filled statements of financial position | 2000 | 14 days after the order | ||
Declaration of the dividends | · Proof of debt forms. · Official receiver’s calculated accounts. (FORM NO. 32J, 32K) | Nil | Determined by the court | ||
Application for release of the official receiver. | Bankruptcy Trustee | · FORM NO. 16 · FORM NO. 15 · FORM NO. 21 · FORM NO. 22 · FORM NO. 22A | Nil | Determined by the Court. | |
Liquidator | · FORM NO. 32L · FORM NO. 32K · FORM NO. 32H · FORM NO. 33 · FORM NO. 34 | ||||
4. Fees chargeable by registrar for inspecting documents or obtaining copies of documents or information
| Matter | Fee (Kshs) |
1 | Disclosure by the Registrar under section 203 of the Act of protected information to a credit reference agency. | 500 |
2 | Right under section 227 of the Act to inspect the register of disqualification orders and disqualification undertakings relating to company directors | 500 |
3 | Right to inspect the register of foreign restrictions under section 236 of the Act | 500 |
4 | Under section 834 of the Act, for the provision of documents, or parts of documents, forming the Register | 500 per page |
5 | The right of a person under section 836 of the Act to a copy of a certificate of incorporation of any specified company | 500 |
6 | The right of a person under section 884 of the Act to inspect a company’s register of charges | 500 |
5. Miscellaneous fees
| Matter | Fees (Kshs) |
1 | For making an application for a licence under section 55 of the Act | 3000 |
2 | For lodging of a notice of change of name lodged under sections 63 and 64 of the Act: (a) if lodged within 14 days after the date of the change (b) if lodged after the expiry of that period |
2000 3000 |
3 | For the registration under section 878 of the Act of a charge created by a company, or for the registration under section 879 of the Act of a charge existing over property when acquired by a company If the amount secured by the charge does not exceed KSh10,000,000 – 2000 If the amount secured by the charge exceeds KSh10,000,000 but does not exceed KSh50,000,000 – 4000 If the amount secured by the charge exceeds KSh50,000,000 but does not exceed KSh100,000,000 – 6000 If the amount secured by the charge exceeds Sh100,000,000 but does not exceed KSh150,000,000 – 8000 If the amount secured by the charge exceeds Sh100,000,000 but does not exceed KSh150,000,000 – 10000 If the amount secured by the charge exceeds Sh150,000,000 but does not exceed KSh200,000,000 – 12000 If the amount secured by the charge exceeds KSh250,000,000 – 14000 | |
4 | For the registration under section 883 of the Act of a verified copy of a document creating or evidencing a charge over property located outside Kenya | 2000 |
5 | For the registration under section 887 of the Act of a memorandum of satisfaction lodged in respect of a registered charge | 2000 |
6 | For an application by a company to strike its name off the register under section 897 of the Act | 2000 |
6. Fees payable to the High Court and Attorney General
| Matter | Fees (KShs) |
1 | Right of certain persons under section 797(4) of the Act to obtain a copy of a report submitted to the Court by an inspector appointed by the Court | 500 per page |
2 | Right of certain persons under section 809(4) of the Act to obtain a copy of a report submitted to the Attorney General by an inspector appointed by the Attorney General | 500 per page |
7. Fees chargeable by companies for services provided under the act
| Matter | Fees (KShs) |
1 | Right of a person under section 96 of the Act to inspect a company’s register of members | 500 |
2 | Right of a person under section 96 of the Act to obtain a copy of a company’s register of members under section 96 of the Act | 500 |
3 | Right of member under section 192 of the Act to obtain copy of a director’s service contract, or a memorandum setting out the terms of the contract, | 500 |
4 | Right of a member under section 199 of the Act to obtain copy of qualifying indemnity provision relating to a director of the company. | 500 |
5 | Right of person other than a member to inspect under section 248 of the Act a company’s register of secretaries | 500 |
6 | Right of member on request made under section 320 of the Act to obtain a specified company record | 500 |
7 | Right of a person under section 550 of the Act to obtain a copy of report made under section 548 of the Act | 500 |
8 | Right under section 553 of the Act to inspect and require copies of entries in register of interests | 500 |
9 | Right under section 574 of the Act of a person other than a member to inspect a company’s register of debenture holders | 500 |
10 | Right under section 574 of the Act of a person to obtain a copy of a company’s register of debenture holders | 500 |
11 | Right of a debenture holder under section 578 of the Act to obtain from the company a copy of the trust deed securing debentures | 500 |
12 | Right of creditors, members and others under section 892 of the Act to inspect documents that create company’s charges and to inspect company’s register of charges. | 500 |
